When setting up a new account with Concept Logistics, you will need to contact your account manager and advise them that you are looking to despatch your account through MachShip. Please cc email@example.com in your email.
Your email should be as follows:
I need to set up my account <insert account code> with Concept Logistics so that I may consign with my new FMS partner MachShip. Can you please advise what my consignment note prefix should be?
Could you also please provide me with an FTP username and password for MachShip to send through my EDI Files? Can you also set up the tracking status events to be sent back to MachShip?
Once the Concept Logistics team responds, then we need to fill out the specific options. These are:
Account Code - The account code would have been provided when your account was set up.
FTP Username - This will be provided in the email above.
FTP Password - This will be provided in the email above.
Consignment Prefix - The consignment prefix will have been provided to you in the email sent above.
Reference Pools - MachShip utilises reference pools to maintain a count on connotes, manifests and item numbers. The reference pool will ensure that each of those numbers is unique to what we previously sent to the carrier. More information can be obtained on reference pools here. Concept Logistics requires the creation of just one reference pool for the Connote number.
To create the reference pool, select the Create Carrier Reference Pool button at the bottom of the page:
If you are creating a new account, then the Reference Pools will be set to the following fields:
Pool Name - Set as Concept Logistics Connote Ref Pool <Account Code>
Minimum Value - 1
Maximum Value - 999999 (that is six 9's)
Next Available Reference - 1
Cyclical - No
It will appear as below:
Once created it will appear in the drop-down as below:
Should you already be trading on an existing account please set the next available field as 1000 consignments higher than the highest connote number on your previous account.
Once the account has been set up and all of the rates have been added, you will need to run a test to ensure that upon go-live, everything will run successfully. To do this, create a consignment - please make Reference 1 and Reference 2 and the delivery special instructions THIS IS A TEST. Once this has been created please manifest the consignment to the carrier. If you experience any issues please contact firstname.lastname@example.org.
If you receive a successful manifest message from MachShip then please send an email to your account manager and advise them that you are starting to despatch your Concept Logistics account through MachShip and that you would like to receive verification that the job has been successfully received.
Advise your account manager of the connote number and request that they should cancel this to ensure that you are not charged. Please cc email@example.com on this email so we can help if required.
On confirmation from the support team that the set-up is validated, you are free to begin to consign.
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