When setting up a new account with Hedgehog you will need to contact their team and advise them that you are looking to despatch your account through MachShip. The best point of contact would be Dean@hedgehoggroup.com.au. Please cc firstname.lastname@example.org in your email.
Your email should be as follows:
I need to set up my account <insert account code> with Hedgehog so that I may consign with my new FMS partner MachShip. Can you please advise what my consignment note prefix should be?
Also, could you please set up to send through tracking status updates and PODs to the MachShip FTP directory?
Once the Hedgehog team responds, we will need to fill out the specific options.
Account Code - The account code will have been provided to you when your account was set up
Consignment Prefix - The consignment prefix will have been provided to you in the email send above
Reference Pools - Reference pools are utilised by MachShip in order to maintain a count on connote, manifest and item numbers. The reference pool will ensure that each of those numbers is unique to what we have sent to the carrier previously. More information can be obtained on reference pools here. Go Logistics requires the creation of just 1 reference pool, for the Connote number.
To create the reference pool select the Create Carrier Reference Pool button at the bottom of the page.
If you are creating a new account then the Reference Pools will be set to the following fields:
Pool Name - Set as Hedgehog Connote Pool <Account Code>
Minimum Value - 0
Maximum Value - 999999 (that is six 9's)
Next Value - 1
Cyclical - No
It will appear as below:
Once created it will appear in the drop-down as below:
Should you already be trading on an existing account please set the next available field as 1000 consignments higher than the highest connote number on your previous account.
Once the account has been set up and all of the rates have been added, you will need to run a test to ensure that upon go-live, everything will run successfully. To do this, create a consignment - please make Reference 1 and Reference 2 and the delivery special instructions THIS IS A TEST. Once this has been created please manifest the consignment to the carrier. If you experience any issues please contact email@example.com.
If you receive a successful manifest message from MachShip then please send an email to Dean@hedgehoggroup.com.au and advise that you are starting to despatch your Hedgehog account through MachShip and that you would like to receive verification that the job has been successfully received. Please include the label PDFs for the manifest, connote and the items.
Advise the Hedgehog team of the connote number and request that they should cancel this to ensure that you are not charged. Please cc firstname.lastname@example.org on this email so we can help if required.
On confirmation from the carrier team that the set up is validated, you are free to begin to consign.