When looking to set up a new account with TFMXpress you will need to contact their IT department and advise them that you are looking to despatch your account through MachShip. This team can be contacted at email@example.com. Please cc firstname.lastname@example.org in your email.
Your email should be as follows:
Hi Support team,
I need to set up my account <insert account code> with TFMXpress so that I may consign with my new FMS partner MachShip. Can you please advise what my manifest and connote range should be? Can you also configure to have the tracking details sent back for MachShip?
They will respond with a series of documentation as attachments and the following (note MACHSP is a fictitious account code you will see your account code).
- Consignments, freight labels and dispatch manifests must be numbered according to TFMXpress standard numbering schemes:
Account code = Your TFMXpress Account code (e.g. MACHSP)
Manifest Range = M + “ACCOUNT CODE” + 4 DIGIT COUNTER
Manifest Range = MMACHSP 0001 – MMACHSP9999
Connote range = “ACCOUNT CODE” + 5 DIGIT COUNTER
Connote range = MACHSP 00001 – MACHSP99999
Serial Range = S + “CONNOTE NUMBER” + 3 DIGIT COUNTER
Serial Range = SMACHSP00001001 – SMACHSP99999999
- Data must be generated in the format described in the attached document.
- Supporting document printouts (consignment, item label, and dispatch manifest) based on TFMXpress standard format (attached) must be generated for relevant data.
Do not be concerned by the documentation that is provided, MachShip is well integrated with TFMXpress and you will only need to take note of the ranges that are provided as if you have an existing account as we will need to ensure we are creating unique consignment note numbers.
The specific options for TFMXpress are:
Account Code - The account code will have been provided to you when your account was set up.
Reference Pools - Reference pools are utilised by MachShip in order to maintain a count on connote, manifest and item numbers. The reference pool will ensure that each of those numbers is unique to what we have sent to the carrier previously. More information can be obtained on reference pools here. As above TFMXpress requires the creation of 2 reference pools, one for the Connote number and one for the Manifest reference.
To create the reference pool select the Create Carrier Reference Pool button at the bottom of the page.
If you are creating a new account then the Reference Pools will be set to the following fields:
Pool Name - Set one as TFMXpress Manifest Pool <Account Code> and one as TFMXpress Consignment Pool <Account Code>
Minimum Value - 1
Maximum Value - 99999 (that is five 9's)
Next Value - 1
Cyclical - 0
It should appear as below and select Create Carrier Reference Pool button to create.
Once saved it will appear in the drop-down as below.
Should you be trading on an existing account please set the next available field as the minimum value provided by the support team at GCS in the email you send above.
Once the account has been set up and all the rates are added you will need to run a test to ensure that upon go-live everything will run successfully. To do this, create a consignment - please make Reference 1 and Reference 2 and the delivery special instructions THIS IS A TEST. Once this has been created please manifest the consignment to the carrier. If you experience any issues please contact email@example.com.
If you receive a successful manifest message from MachShip then please send an email to firstname.lastname@example.org and advise them that you are starting to despatch your TFMXpress account through MachShip and that you would like to receive verification on the test file and permission to start to trade. Please include the label pdf's for the manifest, connote and the items.
Advise the support team of the connote number and request that they should cancel this to ensure that you are not charged. Please cc email@example.com on this email so we can help if required.
On confirmation from the support team that the setup is validated, you are free to begin to consign.