When looking to set up a new account with Air Road you will need to contact their IT department and advise them that you are looking to despatch your account through MachShip. This team can be contacted at email@example.com. Please cc firstname.lastname@example.org in your email.
Your email should be as follows:
Hi Support team,
I need to set up my account <insert account code> with Air Road so that I may consign with my new FMS partner MachShip. Can you please provide a client code and consignment prefix.
Once the Air Road team responds then we need to fill out the specific options.
Account Code - The account code will have been provided to you when your account was set up.
Client Code (Customer Code) - This will be the Client Code received in the above email from Air Road
Tracking Username & Password - This will be your login for the Airroad System
Consignment Prefix - This will be the prefix received in the above email from Air Road
Reference Pools - Reference pools are utilised by MachShip in order to maintain a count on connotes, manifest and item numbers. The reference pool will ensure that each of those numbers is unique to what we have sent to the carrier previously. More information can be obtained on reference pools here.
To create the reference pool select the Create Carrier Reference Pool button at the bottom of the page.
If you are creating a new account, then the Reference Pools will be set to the following fields:
Pool Name - Set as Air Road <Account Code> Cons Ref Pool
Minimum Value - 1
Maximum Value - 9999999 (that is seven 9's)
Next Value - 1
Cyclical - No
It will appear as below:
Once created, it will appear in the drop-down as below:
Save Carrier Account before proceeding.
Once the account has been set up and all of the rates have been added, you will need to run a test to ensure that upon go-live, everything will run successfully. To do this, create a consignment - please make Reference 1 and Reference 2 and the delivery special instructions THIS IS A TEST. Once this has been created please manifest the consignment to the carrier. If you experience any issues please contact email@example.com.
If you receive a successful manifest message from MachShip, please reply to the previous email received from firstname.lastname@example.org with the Carrier Specific Options (prefix, client code etc) and advise them that you would like to receive verification on the test file and permission to go live. Please include the consignment, item and manifest PDF's and the manifest data file (csv). This can all be accessed via the View Manifest page for the consignment you have just created and manifested.
Advise the support team of the connote number and request that they should cancel this to ensure that you are not charged. Please cc email@example.com on this email so we can help if required.
On confirmation from the support team that the setup is validated, you are free to begin to consign.