How to create a Pending Consignment via Import – Machship

If you wish to create a placeholder for a future consignment, you can add a Pending Consignment.

One of the ways in which a user can create a Pending Consignment in MachShip is via the import method.

How to navigate to Import Pending Consignments screen

To get to the Import Consignments screen, from the top menu Create/Manage, click Import Consignments under the Consignments section.

Or you can alternatively use the link here.

Import Pending Consignments Process

MachShip can facilitate the mapping of a consignment file which you are able to internally produce in any of XML, Delimited or JSON formats. If you are unable to produce a file or are happy to utilise the MachShip generic version then please provide a file in the following format.

Despatch Date

Despatch Time

Carrier

Account

Service

From Location Name

From Location Abbreviation

From Contact

From Phone

From Email

From Address Line 1

From Address Line 2

From Suburb

From Postcode

To Location Name

To Location Abbreviation

To Contact

To Phone

To Email

To Address Line 1

To Address Line 2

To Suburb

To Postcode

Special Instructions

Reference 1

Reference 2

Quantity

Item SKU

Item name

Type

Length

Width

Height

Weight

For a Pending Consignment there are no required fields but for an outline on the fields in the csv above see below:

Add CSV Files (required fields only apply when attempting to create a consignment. If you are importing orders (pending consignments) then you can provide as much or as little data as desired)

Despatch Date Despatch Time: If not provided then the current date will be utilised.
Carrier, Account, Service: If you wish to consign with a particular Carrier, Account or Service set them here. If not, MachShip will create the consignment via either the lowest cost or fastest ETA model. These will be the abbreviations stored in MachShip rather than the names. For example, TNT Road Express the carrier is TNT and the service is 76.
From/To Location Name or From/To Location Abbreviation: You can either fill in the location name or its abbreviation. If it is a saved location, all the address info fields can be left blank. For a new one, Address Line 1 and Suburb are required.
From/To Address Line 1, Address Line 2, Suburb, Postcode, Contact, Phone or Email: If you are not using a saved location then you will need to provide at least the address line 1 as well as a suburb postcode combination from the from and to locations.
Reference 1 and Reference 2: Set reference field 1 and reference field 2. Please note that the Generic Consignment Import workflow will consolidate the file by From and To Locations as well as reference 1 and reference 2.
Items: As stated above, the Generic Consignment Import workflow will consolidate rows based on the same from/to location details and reference 1 and reference 2. As such, each row will be one line item.

You will be required to set:
- Quantity: Quantity for each line item.
- Item SKU or Item Name: If you decide to use a saved item, enter the SKU or Name, it will use the dimensions from the saved item.
  
  If not using a saved item then you will need to provide:
- Item Type - Skid, Pallet, Carton or any other valid MachShip item type
- Length, Width, Height (cm)
- Weight (kg)

An example of the file import order file with no consignment dimensions would be as follows: