When looking to set up a new account with Booth Transport you will need to contact their customer service department and advise them that you are looking to despatch your account through MachShip. This team can be contacted at firstname.lastname@example.org. Please CC: email@example.com in your email.
Your email should be as follows:
Hi Support Team,
I need to set up my account <insert account code> with Booth Transport so that I may consign with my new FMS partner MachShip. Can you please advise what my consignment note Prefix should be?
Could you also please provide me with an FTP username and password for MachShip to send through my EDI Files?
Once the Booth Transport team responds then we need to fill out the specific options.
Account Code - The account code will have been provided to you when your account was set up
FTP Username- This will be provided in the email above
FTP Password - This will be provided in the email above
Consignment Prefix - The consignment prefix would have been provided to you in the email above
Reference Pools - Reference pools are utilised by MachShip in order to maintain a count on connote, manifest, and item numbers. The reference pool will ensure that each of those numbers is unique to what we have sent to the carrier previously. More information can be obtained on reference pools here. Booth requires the creation of just 1 reference pool, for the Connote number.
To create the reference pool select the Create Carrier Reference Pool button at the bottom of the page.
If you are creating a new account then the Reference Pools will be set to the following fields:
Pool Name - Set as Booth Connote Pool <Account Code>
Minimum Value - 0
Maximum Value - 999999 (that is six 9's)
Next Value - 0
Cyclical - No
It will appear as below:
Once created, it will appear in the drop-down below:
Should you already be trading on an existing account please set the next available field as 1000 consignments higher than the highest connote number on your previous account.
Once the account has been set up and all of the rates have been added, you will need to run a test to ensure that upon go-live, everything will run successfully. To do this, create a consignment - please make Reference 1 and Reference 2 and the Delivery Special Instructions as THIS IS A TEST. Once this has been created please manifest the consignment to the carrier. If you experience any issues please contact firstname.lastname@example.org.
If you receive a successful manifest message from MachShip then please send an email to email@example.com and advise them that you are starting to despatch your Booth account through MachShip and that you would like to receive verification on the test file and permission to start to trade. Please include the labels pdf's for the manifest, connote, and items.
Advise the support team of the connote number and request that they should cancel this to ensure that you are not charged. Please CC: firstname.lastname@example.org on this email so we can help if required.
On confirmation from the support team that the setup is validated, you are free to begin to consign.