If you have received your Direct Freight Express rates card in the format below then this document will outline how to convert this into the MachShip rate card csv upload format.
| FromZone | ToZone | Service | CityTo | BasicCharge | Rate | Break | Seqno | UpToKgs | Type | Flatsliding | MinimumCharge | CubicConv |
| MELB | ADEL | EXP | $ 7.50 | $ 0.26 | 0 | 0 | 0 | KILO | $ 11.00 | 250 | ||
| MELB | ADEL | EXP | $ 7.50 | $ 95.50 | 0 | 0 | 500 | PALLET | $ 101.00 | 250 | ||
| MELB | ALBU | EXP | $ 8.00 | $ 0.31 | 0 | 0 | 0 | KILO | $ 11.00 | 250 | ||
| MELB | ALIC | EXP | $ 9.50 | $ 1.34 | 0 | 0 | 0 | KILO | $ 11.00 | 250 | ||
| MELB | BALL | EXP | $ 7.50 | $ 0.22 | 0 | 0 | 0 | KILO | $ 11.00 | 250 | ||
| MELB | BRIS | EXP | $ 7.50 | $ 0.38 | 0 | 0 | 0 | KILO | $ 11.00 | 250 | ||
| MELB | BRIS | EXP | $ 7.50 | $ 191.25 | 0 | 0 | 500 | PALLET | $ 201.00 | 250 | ||
| MELB | TAS | EXP | $ 9.50 | $ 1.12 | 0 | 0 | 0 | KILO | $ 11.00 | 250 | ||
| MELB | TAS | EXP | DEVONPORT | $ 8.50 | $ 0.84 | 0 | 0 | 0 | KILO | $ 11.00 | 250 | |
| MELB | SYD | EXP | $ 7.50 | $ 0.30 | 250 | 1 | 0 | KILO | S | $ 11.00 | 250 | |
| MELB | SYD | EXP | $ 7.50 | $ 0.29 | 500 | 2 | 0 | KILO | S | $ 11.00 | 250 | |
| MELB | SYD | EXP | $ 7.50 | $ 0.28 | 99999 | 3 | 0 | KILO | S | $ 11.00 | 250 |
As outlined in this article every upload template needs to appear in the following format:
| Carrier | Ratecard | Service | From Zone | To Zone | Reciprocal | Cubic Conversion | Basic | Minimum | Break Type | Item Type | Break From | Break To | Price | Break Type | Item Type | Break From | Break To | Price |
The fields which can be pre-set are:
Carrier - Set as DFE.
Ratecard- This will be the abbreviation for this ratecard. Generally, this would be the account code - note that this needs to be unique in the system.
Service - Provided in the rate card from Direct Freight.
From Zone - Provided in the rate card from Direct Freight (MachShip has ensured we have mapped these up exactly).
Reciprocal - This will be indicated by your sales rep or defaulted to be N.
The known complexities are outlined below.
1. Rates for CityTo.
When Direct Freight Express provide a suburb name in the CityTo column and when there is a zone named in the To Zone column, then they are issuing a rate to a suburb within that zone.
The example of this is shown below:
| FromZone | ToZone | Service | CityTo | BasicCharge | Rate | UpToKgs | Type | MinimumCharge | CubicConv |
| MELB | TAS | EXP | $ 9.50 | $ 1.12 | 0 | KILO | $ 11.00 | 250 | |
| MELB | TAS | EXP | DEVONPORT | $ 8.50 | $ 0.84 | 0 | KILO | $ 11.00 | 250 |
In this example, Direct Freight Express has provided a rate to the suburb of Devonport at a cheaper rate than the overall Tasmanian zone.
The MachShip team will have set up this suburb as a subzone against Direct Freight Express and as such this will be the zone you will need to use in the To Zone column.
The rate card import csv will appear as:
| Carrier | Ratecard | Service | From Zone | To Zone | Reciprocal | Cubic Conversion | Basic | Minimum | Break Type | Item Type | Break From | Break To | Price |
| DFE | EXP | MELB | TAS | N | 250 | 9.5 | 11 | WEIGHT | 0 | 1.12 | |||
| DFE | EXP | MELB | DEVONPORT | N | 250 | 8.5 | 11 | WEIGHT | 0 | 0.84 |
MachShip will know that the item is going to the suburb of Devonport.
2. Rates with Pallet rates and Weight rates that have a different Minimum.
When Direct Freight Express provide both Pallet and Weight rate for the same From and To zone combination with a different minimum - see below:
| FromZone | ToZone | Service | CityTo | BasicCharge | Rate | Break | Seqno | UpToKgs | Type | Flatsliding | MinimumCharge | CubicConv |
| MELB | ADEL | EXP | $ 7.50 | $ 0.26 | 0 | 0 | 0 | KILO | $ 11.00 | 250 | ||
| MELB | ADEL | EXP | $ 7.50 | $ 95.50 | 0 | 0 | 500 | PALLET | $ 101.00 | 250 | ||
| MELB | BRIS | EXP | $ 7.50 | $ 0.38 | 0 | 0 | 0 | KILO | $ 11.00 | 250 | ||
| MELB | BRIS | EXP | $ 7.50 | $ 191.25 | 0 | 0 | 500 | PALLET | $ 201.00 | 250 |
In the rate setup above, MachShip has to be informed when to price the pallet rate and when to price the kilo rates. The way that this has been completed in MachShip is through a carrier item type.
There have been 2 carrier item types set up for Direct Freight Express. The Item (ITM) and the Pallet (PAL). Using these item types, a user is able to help MachShip to differentiate between pricing for a pallet and pricing for an ITM.
PLEASE MAKE SURE THAT YOU ONLY USE THE PAL and ITM ITEM TYPES WHEN THERE IS A LANE WHICH HAS PALLET RATES. FOR ALL OTHER LANES PLEASE LEAVE THE ITEM TYPE FIELD BLANK.
The rate card will look like the below:
| Carrier | Ratecard | Service | From Zone | To Zone | Reciprocal | Cubic Conversion | Basic | Minimum | Break Type | Item Type | Break From | Break To | Price | Break Type | Item Type | Break From | Break To | Price | Break Type | Item Type | Break From | Break To | Price |
| DFE | EXP | MELB | ADEL | N | 250 | 7.5 | 11 | WEIGHT | ITM | 0 | 0.26 | PIECES | PAL | 0 | 1 | 101 | PIECES | PAL | 2 | 95.5 | |||
| DFE | EXP | MELB | BRIS | N | 250 | 7.5 | 11 | WEIGHT | ITM | 0 | 0.38 | PIECES | PAL | 0 | 1 | 201 | PIECES | PAL | 2 | 191.25 |
3. Rates with Weight breaks.
When Direct Freight Express provide rates with multiple lines with different values in the break column, their rate card will appear like the below:
| FromZone | ToZone | Service | CityTo | BasicCharge | Rate | Break | Seqno | UpToKgs | Type | Flatsliding | MinimumCharge | CubicConv |
| MELB | SYD | EXP | $ 7.50 | $ 0.30 | 250 | 1 | 0 | KILO | S | $ 11.00 | 250 | |
| MELB | SYD | EXP | $ 7.50 | $ 0.29 | 500 | 2 | 0 | KILO | S | $ 11.00 | 250 | |
| MELB | SYD | EXP | $ 7.50 | $ 0.28 | 99999 | 3 | 0 | KILO | S | $ 11.00 | 250 |
The number in the break column represents the Break To values and the Seqno indicates the Break number. For example: Seqno 1 is the first Kilo Break and it is from 0kg to 250kg charged as 30cents per kilo.
The rate card will look like the below:
| Carrier | Ratecard | Service | From Zone | To Zone | Reciprocal | Cubic Conversion | Basic | Minimum | Break Type | Item Type | Break From | Break To | Price | Break Type | Item Type | Break From | Break To | Price | Break Type | Item Type | Break From | Break To | Price |
| DFE | EXP | MELB | ADEL | N | 250 | 7.5 | 11 | WEIGHT | 0 | 250 | 0.3 | WEIGHT | 251 | 500 | 0.29 | WEIGHT | 501 | 0.28 |
If you have any issues or queries please don't hesitate to contact support@machship.com
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