When looking to set up a new account with Toll Express you will need to contact their IT department and advise them that you are looking to despatch your account through MachShip.
The team can be contacted at integrate@tollgroup.com. Please cc integrations@machship.com in your email.
Your email should be as follows:
Hi Toll Intermodal Team,
I need to set up my account <insert account code> with Toll Intermodal so that I may consign with my new FMS partner MachShip. Can you please provide me with the following information:
- Consignment Reference Pool
- SSCC Item Reference Pool
- Can you also please link this up to the Username B2BMACHSHIP for pickups and also POD retrieval via the endpoints below
https://online.toll.com.au/trackandtrace/b2bPickupRequest.do (pickup)
- Can you also please link this account up to the support@machship.com API key for My Toll so that we can retrieve POD's
Thanks
Once the Toll Intermodal team responds then we need to fill out the specific options.
Account Code - The account code would have been provided to you when your account was set up
Source System ID - set to be MACHSHIP
Booking API Username - Set to be machship_prd
Booking API Password - Set to be machshipBYnh4nBr
My Toll Username - This will have been set up at https://www.mytoll.com/
My Toll Password - This will have been set up at https://www.mytoll.com/
Book Pickup Automatically Flag - If you wish for MachShip to book the pickups with the carrier set this to be Yes
Pickup Username - Set to be B2BMACHSHIP
Pickup Password - Set to be mEEqCT6Bgn
Tracking Username - Set to be B2BMACHSHIP
Tracking Password - Set to be mEEqCT6Bgn
Consignment Prefix - Set to be 9327510
Reference Pools - Reference pools are utilised by MachShip in order to maintain a count on connote, manifest and item numbers. The reference pool will ensure that each of those numbers is unique to what we have sent to the carrier previously. More information can be obtained on reference pools here. Toll Priority requires the creation of 3 reference pools, for the Connote number, Item number, and Manifest.
To create the reference pool select the Create Carrier Reference Pool button at the bottom of the page.
If you are creating a new account then the Reference Pools will be set to the following fields:
Pool Name - Set as Intermodal Connote Pool <Account Code>
Minimum Value - will be the lowest number in the range provided by Toll in the email above
Maximum Value - will be the Highest number in the range provided by Toll in the email above
Next Value - will be the lowest number in the range provided by Toll in the email above
Cyclical - No
and
Pool Name - Set as Intermodal Manifest Pool <Account Code>
Minimum Value - 0
Maximum Value - 999999999 (that is 7 9's)
Next Value - 0
Cyclical - No
and
Pool Name - Set as Intermodal Item Pool <Account Code>
Minimum Value - will be the lowest number in the range provided by Toll in the email above
Maximum Value - will be the Highest number in the range provided by Toll in the email above
Next Value - will be the lowest number in the range provided by Toll in the email above
Cyclical - No
It will appear as below:
Once created it will appear in the drop-down as below:
Primary Reference Type:
For certain carriers, MachShip is configured to utilise the internal reference known as the MachShip number as reference one. This is done for carriers to ensure
1. Known reference for invoice reconciliation
2. Known reference for tracking
This may affect how you are currently working with a carrier and as such if you wish to still use your reference please set the primary reference type as Customer Reference
Test:
Once the account has been set up and all of the rates have been added, you will need to run a test to ensure that upon go-live, everything will run successfully. To do this, create a consignment - please make Reference 1 and Reference 2 and the delivery special instructions THIS IS A TEST. Once this has been created please manifest the consignment to the carrier. If you experience any issues please contact support@machship.com.
If you receive a successful manifest message from MachShip then please send an email to integrate@tollgroup.com and advise them that you are starting to despatch your Intermodal account through MachShip and that you would like to receive verification on the test file and permission to start to trade. Please include the label pdf's for the manifest, the connote and the items.
Advise the support team of the connote number and request that they should cancel this to ensure that you are not charged. Please cc integrations@machship.com on this email so we can help if required.
On confirmation from the support team that the set up is validated, you are free to begin to consign.
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